I wrote recently about something easily overlooked in the rush to hold meetings by Zoom or its rival video platforms – how do you decide what to capture for posterity? “Posterity” in this case means either that the recording has a value for an organisation’s business purposes (by, for example, recording a discussion about a pending contract), or for HR purposes (e.g. a recruitment or disciplinary interview), or for some compliance purpose (e.g. because a regulator requires it). “Posterity” may also, of course, involve a possible future discovery / disclosure obligation, including the need to comply with a Data Subject Access Request (DSAR).
My article, called Zooming from video meetings to discovery requests about video meetings, was based on an article by Martin Bonney of Panoram and Vince Neicho of Integreon, which explored many of the implications, some obvious and some less so, of the fast-growing use of video for discussions, both formal and informal. Martin Bonney and Vince Neicho are teaming up again, along with Neil Thomas of Nuix, to produce a webinar on 18 August called Recording and Reviewing Online Meetings for eDiscovery Professionals.
They will consider, among other things,
- What meetings should your organization record? Are there data privacy, HR, or other issues?
- Where is meeting recording data stored and how is it collected or retrieved?
- How can we optimize and standardize recordings for review?
- How much time will it take to review recordings?